The Benefits of Data Room Access Control

It’s vital that all parties involved in major business events, like mergers and acquisitions or capital raising as well as capital raising, have access the relevant information. But sorting through tens of thousands of documents can be time-consuming and potentially create an security risk. There’s a simple solution: the modern virtual data room (VDR).

But not all VDRs were made to be equal. A lot of the free file-sharing applications available on the market were not designed for serious corporate use and are lacking advanced security as well as collaboration and other features.

In reality, some of these free file sharing tools have been discovered to be hacked and susceptible to malware, viruses and spyware. It is crucial to choose a secure and trustworthy solution for your needs, such as a VDR with a proven track record.

The most reliable online VDRs provide granular document/digital file access control for users based on their specific role in the project. This helps ensure that information is only shared on a»need-to-know» basis, reducing the risk of leaks from data that are not authorized. Advanced features such as encryption of all data transfer, MFA, and user login monitoring, which checks the IP address and device, can reduce the risk of unauthorised access, by adding an additional layer of security to the platform.

Other benefits that a high-quality VDR can provide include the ability to browse and find files using an easy search feature, and the ability to drag and drop multiple folders of files simultaneously into the platform. Additionally, the ability to determine which files are being most frequently viewed can provide a valuable insight into what your clients and prospects want to see in the room, which will help you close an agreement by catering to their preferences.